Office Administrator at TradeGecko
Here at TradeGecko, we’re building the world’s leading order and inventory management platform by redefining B2B commerce operations, connecting the global supply chain and making boring business software a thing of the past.
With our HQ in a converted shophouse in downtown Singapore, TradeGecko is fast becoming recognized as the face of Singapore technology and is one of the region’s coolest startups. We will surround you with the brightest, most capable and interesting of coworkers, and you will receive great tools, a competitive package, access to a well-stocked pantry as well as the opportunity to develop in an organization that truly values personal and professional development.
We’re always being asked how we've got such quick traction in the market and the answer is simply because we hire great talent. Hiring relentlessly resourceful individuals, in order to complement our already talented Geckos, is a constant due to the fast growth we are experiencing. Our Geckos come from a wide variety of backgrounds, with a broad variety of skills and are all focused on our mission to enable Global Commerce and make our customers even more awesome.
With this in mind, we seek individuals who are talented as well as those with great potential who wish to realise it. The TradeGecko culture is one of inclusivity, with one of our core values being "the best at getting better”. We believe that everyone can learn and improve, and we want to provide you with the environment to do so.
If you’re a natural problem-solver and organizer who loves being at the hub of a busy office, this may be the role for you!
We’re currently seeking an outgoing and detail-oriented Office Administrator with superb organizational skills to support our CEO and HR Team. This will be a varied and challenging role even for the most energetic. Therefore, you should be masterful at simply getting (many, many, many) things done and strive to always think three steps ahead to ensure that the work you do is efficient and optimized. You should be positive and driven in all that you do and excited about playing a multi-faceted support role in our amazing company.
*In lieu of a cover letter, please answer the three questions below in less than one page:
1) What work accomplishment are you most proud of?
2) Describe a recent project or solution to a problem that you made better, faster, smarter, more efficient, or less expensive.
3) Describe your ideal working environment.
Maintain, update and ensure accuracy of all HR records, user guides and internal policies
Complete a variety of employment letters (eg employment confirmation, bank letters, visa letters)
Coordinate recruitment functions (eg advertising on job boards, scheduling interviews)
Ensure that efficient administration support is provided for new joiners and leavers (Eg. Applications, renewals and cancellations of Employment Pass, Dependant Pass and S-Pass)
Primary support for CEO:
managing his calendar
ensure thorough preparation for meetings, travel and logistics
Organize customer interviews
Coordinate relationships with investors, advisors and other entrepreneurs
Run some local events on CEO’s behalf
Special Projects (these change) – prioritized based on bandwidth and aligned with company strategic initiatives
We were going to ask for several years experience but believe that the right attitude and a penchant for learning and optimizing trumps experience.
High degree of self-motivation, initiative and flexibility
Outstanding organizational, multitasking and analytical skills with the ability to prioritize and handle multiple projects simultaneously
Impeccable attention to detail; must be able to proof and correct outgoing materials for accuracy, completeness and consistency
Strong project management skills; exceptional task and time management
Ability to quickly learn new tools and technologies; strong interest in using technology to improve work efficiency
Be even-tempered, kind and respectful; able to remain calm under pressure
Excellent common sense and ability to make solid judgment calls autonomously
Ability to exercise absolute discretion and maintain confidentiality